vs. HotDocs
HotDocs runs on HotDocs experts. Your leases shouldn't.
Months of developer work to set up. Consultant time to maintain. And HotDocs still wasn't built for the calculation logic inside 80-page commercial leases.
Credit where it's due
HotDocs is a serious document-automation engine with decades of adoption across legal. It assembles documents from conditional logic and user inputs cleanly. For many document types, that model fits.
The question isn't whether HotDocs is a good tool. It's whether building CRE-specific logic from scratch — and depending on a developer forever to maintain it — is the right fit for a team drafting commercial leases.
Four problems that compound over time
What customers tell us when they describe leaving HotDocs.
№ 01
Setup takes months of developer work
A HotDocs developer translates your firm's lease knowledge into HotDocs templates. They don't know CRE. Your team doesn't know HotDocs. You're paying a translator who isn't fluent in either language — and the bill grows the longer the project takes.
№ 02
Every change goes back to the developer
New state, new clause, updated defined term, a fix to a conditional — back to the HotDocs developer. Your associates and lease admins can't maintain the templates themselves, so the platform becomes a permanent line item instead of a tool your team owns.
№ 03
It wasn't built for lease complexity
Rent schedules, CAM reconciliations, percentage rent breakpoints, escalations — these are calculations that flow through the document. HotDocs models documents as fields and conditions. CRE leases need a calculation engine, not a smarter mail-merge.
№ 04
Negotiated deals don't carry forward
When a national tenant negotiates a set of clauses — assignment language, exclusivities, indemnity carve-outs — the next lease they sign with you starts from the form, not the deal. HotDocs saves input data, not negotiated language. To reuse what was hammered out, you fork the template or save the Word output and hand-edit it next time.
A platform your team actually owns
Not a blank slate. Not a consultant dependency. Built for the people doing the work.
№ 01
Built for CRE, not a blank slate
10+ years of commercial-lease logic — escalations, CAM, percentage rent, TI allowances — already encoded. You're configuring how your firm uses it, not building it from scratch.
№ 02
Our team handles onboarding
Six structured weeks. We read your templates, your past leases, and your house style. Inconsistencies you didn't know existed surface as a deliverable, not a problem.
№ 03
Your team owns the templates after go-live
Associates edit clauses. Lease admins update defaults. Per-building defaults configured by the people who actually negotiate the deals. No ticket queue, no developer in the middle.
№ 04
Same support team, for life
The people who set you up are the people who answer when you have a question two years in. No vendor handoff, no "talk to your implementation partner."
HotDocs vs. LeasePilot
The record
HotDocs
LeasePilot
§ Setup
- Time to first leaseMonths6 weeks
- Who builds your templatesHotDocs developer or consultantLeasePilot team
- Setup surfaces template inconsistenciesNoYes
§ Maintenance
- Day-to-day template editsConsultant ticketYour associates
- Adding a new clause or stateConsultant ticketYour team, in-app
- Ongoing maintenance costConsultant time, indefinitelyIncluded
§ CRE Logic
- Rent schedule generationBuild itBuilt-in
- Rent escalations (fixed, CPI, FMV)Build itBuilt-in
- CAM reconciliation logicBuild itBuilt-in
- Percentage rent breakpointsBuild itBuilt-in
- TI allowance provisionsBuild itBuilt-in
- Per-building default deal termsBuild itBuilt-in
- Reuse a negotiated deal with the same tenantPer-tenant template clonesConformed deals
- Lease, amendment, SNDA, estoppel syncEach as a separate templateSingle connected deal record
- Open API for CRE-system dataNoYes
01Time to first lease
02Who builds your templates
03Setup surfaces template inconsistencies
04Day-to-day template edits
05Adding a new clause or state
06Ongoing maintenance cost
07Rent schedule generation
08Rent escalations (fixed, CPI, FMV)
09CAM reconciliation logic
10Percentage rent breakpoints
11TI allowance provisions
12Per-building default deal terms
13Reuse a negotiated deal with the same tenant
14Lease, amendment, SNDA, estoppel sync
15Open API for CRE-system data
Six weeks, not another rebuild
A structured migration handled by our team, not your IT department.
- № 01Weeks 1–2Template intakeWe read your existing HotDocs templates and a sample of recent lease drafts. Discrepancies, drift, and unspoken house style come out of hiding.
- № 02Weeks 3–4CRE logic encodingYour firm's defaults, escalations, CAM treatment, and clause library go into LeasePilot's calculation engine. Your input drives the configuration; we do the encoding.
- № 03Weeks 5–6Review and go-liveYour team drafts real deals with us alongside. Edge cases get tightened, defaults get tuned, and the system goes live with the people who'll use it daily.
HotDocs setup
LeasePilot setup
Months of billable development. Your team waits.Six weeks of structured work. Your team learns the platform as it's built.At your service
No setup invoice. Start drafting.
Six weeks to live, with our team handling the encoding. Pay per lease — no setup fee, no consultant invoices, no maintenance contract.