Art. 01 Setup
We learn how you work. Then we build it.
LeasePilot isn't software you configure. It's a platform we build around your lease forms, your deal logic, and the institutional knowledge your team has accumulated over years of practice. You bring the forms. We do the engineering.
From You
Wk 01
Build
Wk 02–05
Your Platform
Wk 06
The knowledge that runs your leasing operation lives in people's heads
Your senior counsel knows that anchor tenants in Florida get a different guaranty structure. Your lead paralegal knows that Building C doesn't allow 24-hour access. Someone on the team remembers why the indemnification clause was rewritten three years ago, but it was never documented.
This knowledge is real. It drives every lease your team produces. And it's fragile. When someone leaves, it leaves with them. When a new drafter starts, they spend months learning what no manual can teach them.
- 01
Institutional knowledge at risk
Your senior attorney just gave notice. She's the only one who knows why the holdover clause was rewritten, which buildings don't allow 24-hour access, and how anchor tenant guaranties work in Florida.
- 02
Templates have drifted
Different people have edited them over the years. Two versions of the insurance section in circulation. The Florida form has a disclosure the Texas form is missing. Nobody's sure which copy is current.
- 03
State-by-state requirements
California seismic disclosures. New York commercial registration. Texas holdover provisions. Florida radon notices. Did someone remember to include the right ones?
- 04
Property type variations
Retail needs percentage rent and co-tenancy. Industrial needs loading specs and clear heights. Office needs parking ratios and signage. Each combination is a different document.
Every rule your team carries, built in
Building data, deal logic, state requirements, and your institutional knowledge, encoded into the platform during onboarding. The examples below are illustrative of the kinds of logic LeasePilot can encode.
Building Information
- Prohibited uses
- Parking ratios
- HVAC specifications
- Signage standards
- Operating hours
- Building services
Deal Terms Logic
- Renewal options by term
- Guaranty tiers by credit
- TI allowance conditions
- Assignment by deal size
- Expansion triggers
- Termination thresholds
State Requirements
- Disclosure notices
- Recording provisions
- Tax requirements
- Environmental terms
- Holdover provisions
- Registration rules
Property & Tenant Types
- Retail percentage rent
- Industrial loading specs
- Office parking ratios
- National credit terms
- Anchor tenant rights
- Co-tenancy provisions
Clause Library
- Approved language by topic
- Tiered fallback positions
- Counsel notes & context
- One-click insert in Word
- Always the latest version
- Searchable by keyword
These are just the highlights. Each template typically includes dozens more rules specific to your portfolio.
Four weeks of your time. Your platform. Built
Two weeks for us to go deep on your templates, four weeks of weekly working sessions with your team. Live in six weeks. Here's what happens — and why six weeks is enough.
- § 01
Weeks 1–2: Deep dive (we do the work)
Before we take any of your team's time, we go deep on the templates and clause libraries you've shared. Every provision cataloged, every variation mapped. We almost always surface inconsistencies that have accumulated over years and flag them for the active phase. You stay focused on your day job.
- § 02
Weeks 3–6: Active onboarding — build & validate
Active onboarding begins. One hour a week with your senior counsel, walking through real scenarios. ‘Here's a 7-year retail lease in Texas with a national credit tenant, does this match what your team would produce?' You give feedback. We refine.
- § 03
Training on your platform
Hands-on training using your actual templates and real deal scenarios. Role-based, drafters focus on deal entry, supervisors focus on review. New drafters produce quality output in their first week.
- § 04
After launch: We stay
The team that builds your platform stays with you. They know your portfolio. When your standards change, we evolve with you. Updates are included, not billed as change requests.
- § 01 · Term
0 weeks
From kickoff to a working platform on your templates. We use the first two weeks for an internal deep dive on your forms, then meet with your team once a week for four weeks. We do the rest.
- § 02 · Setup fee
None
Discovery, encoding, training, ongoing updates, all part of the relationship. Pay-per-lease, no implementation invoice.
- § 03 · Continuity
For life
The people who build your platform stay with you. They know your portfolio. When your standards change, we evolve with you.
What changes after setup
Before LeasePilot
- Wk 01
New paralegal starts. Handed a stack of templates. Told to ‘ask Sarah' about which version to use.
- Wk 02
Searches shared drives for building rules. Emails colleagues about state-specific requirements. Gets conflicting answers.
- Mo 01
Submits first draft. Senior review catches a missing disclosure, the wrong guaranty structure, and an outdated insurance section.
- Mo 03
Starting to get the hang of it. Still checks with senior colleagues on edge cases. Still not fully trusted to draft solo.
3 to 6 months before real productivity.
With LeasePilot
- Day 01
New paralegal opens LeasePilot. Selects a property. Enters deal terms. The system handles the rest, state requirements, building rules, guaranty logic. All built in.
- Day 03
Drafts her first lease solo. Same quality as a twenty-year veteran. No one reviewed her template choice, there was nothing to choose.
- Wk 02
Fully productive. Handling the same volume as the rest of the team. The institutional knowledge is in the system, not in someone's head.
- Mo 06
Senior attorney leaves. Nothing changes. The knowledge stays, encoded in the platform, available to everyone.
First week. Same quality as a twenty-year veteran.
See what your leases look like in LeasePilot.
No generic demo. Send us a template ahead of time and we can demo with your actual forms.