There is a perception that smartphones, social media apps and technology in general can cause distractions at work, however, technology in the workplace isn’t all that bad after all. If used properly and productively, technology can drastically improve the rate in which you and your business achieve your goals. Here are some ways modern devices and applications increase efficiency and productivity in the workplace.
Technology Automates Workflow
Many successful businesses utilize powerful tools and applications that enable them to streamline complex workflows and processes. These technologies are often built with productivity in mind and have the capability to facilitate repetitive and time-consuming tasks such as collecting and sorting information or paying bills.
Various industries and business functions utilize numerous business automation tools that are designed to make things run more efficiently and effectively. For example, Yardi is a property management software and services to optimize every aspect of their operations. Their software comes in different packages and allows real estate operators to manage accounting, operations and more with ease. Meanwhile, LeasePilot, the first and only software platform engineered exclusively for commercial leasing allows lawyers, paralegals, and leasing admins to generate an error-free lease first draft in about 30 minutes.
Turning over recurring and antiquated tasks to powerful computers increases productivity as well as reduces the chance for human error. What’s more, letting technology do the heavy lifting allows you and your employees to focus on core business tasks and revenue-generating activities.
Technology Allows for Seamless Communication
As remote work continues to be the new normal, cloud and mobile technologies remain essential for companies with distributed workforces to stay connected and productive no matter where they are.
The most used method of communication among remote teams is text. Text messages can be easily indexed and searched in an instant. One of the most popular text-based collaborative tools is Slack. It replaces email, text messaging, and instant chat messages under a single unified offering. Slack is available in Web-based and mobile app versions, enabling teams to collaborate the way they want.
Another method is audio-video collaboration tools. Although face-to-face videoconferencing has some inherent disadvantages, this practice offers many benefits, as well. Videoconferencing is a great way to bridge the communication gap in a remote-work setting. Microsoft’s Skype is one of the most popular video conferencing tools. It offers powerful features for sharing messages, codes, and files among individuals and groups. Zoom is another powerful contender in this category.
Enables Strategic Time Management
Proper time management is one way to ensure that you and your employees get the most out of your workday. Calendar and scheduling applications such as Google Calendar integrate with almost every kind of productivity app and are instantly accessible on any device. Simply plot your tasks and do your best to complete these within their designated timelines. Setting reminders can help keep you on track and develop good habits.
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